Image of Organising an Office for the Move

Organising an Office for the Move

Moving an office in York can be a daunting experience. There is a lot of money tied up in your technology and it has probably taken time to get your office completely organised.

If there is more than one workstation you will find yourself surrounded in leads, boxes, files and miscellaneous paper you didn’t know existed.

The key to a stress free move is organisation, even before the moving date. As soon as you and your team know that moving is imminent you can take steps to ensure the move is smooth.

Telecoms

As a business owner you understand the importance of telecoms, of communication and broadband. We’ve moved many offices and there is always one or two a month who haven’t prepared for the lacklustre service from their telecoms provider.

We’ve found that one is usually on the phone, listening to endless options for hours while trying to sort out business broadband at the new address. The stress levels rise and the manager starts to wonder if the office will ever recover from this.

Sometimes it may be out of your control but being prepared is best. Ring your telecoms provider, talk to them on the phone, make sure they have the right address (we’ve seen businesses buy broadband for their neighbours unwittingly!). Check the broadband speeds and look into your business telecoms contracts as by law many state that they’re not allowed to leave you without a service for a certain amount of days.

It’s not until you’re left without an internet connection or a phone line that you realise just how much you rely on these to run your office, even if the majority of work is offline.

Papers and Documents

As a business you probably have quite a good system for papers and documents. It seems strange to then repack them into boxes only to unpack into filing cabinets again – so don’t. Use strong duct tape to secure the draws of desks (take out any food, liquids and breakables) and filing cabinets and let the removal companies know that they still have their contents. If it’s just paper it shouldn’t be a problem at all and will actually save on storage in the van.

Wires and Leads

When moving an office with more than one workstation leads are usually scattered everywhere. It’s almost like spaghetti junction at the other end trying to decide what goes where. On top of this you have to negotiate new plug sockets and desk locations along with making sure everyone has good access to the printer and kitchen.

Give everyone a different coloured nail varnish and ask them to put a spot on each lead to their workstation with their designated colour. This will ensure that they’re easy to find when unpacking at the other end.

We’ll bring you lots more tips and advice on your office move in York for now, check out our other articles such as “What you should unpack first when moving offices”.

This article is part of our Office Removal Advice & Tips series.

“Approachable,” “Efficient,” And More Than 20,000 Extra Things People Had To Say About Their Move With 1 Van 1 Man Removals.
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The below Reviews are Live Feeds from Certified Clients on Google who Moved with us... nom nom

 

I scarcely write reviews but just wanted to say that this is a super professional, friendly, and efficient moving company. From the initial quote, through to the move itself - everything just went extremely smoothly (which is NOT the case with other companies I have used). Their prices are competitive (I got quotes to check), and the crew was outstanding and super helpful which made the move, which can be very stressful, as stress free as possible. I would not hesitate to use them again. Next time, I won't even need to bother getting other quotes either!

Jamie Santos

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Excellent Service! I would highly recommend them. We forgot to confirm our removal via email. The day of the removal I woke up at 4.30am with a doubt I realize that the removal firm was indeed not confirmed (my fault). I called the manager Dale who managed to save the day by organising a last-minute team. The guys did a fantastic job, dismantling/reassembling an expensive ottoman bed and taking it up to the second floor through an incredibly tight staircase without a scratch. They wrapped and protected everything, also items which really didn't need any protection. Everything has been moved without a scratch to the furniture and the premises. And the price was not even comparable to other moving companies in York. I have been charged lucrative quotes from other companies, given that we did all the boxes, we had very few furniture (one king bed, a sofa, table and chairs) and the old and new places were just 3 roads away. I could not believe how different the quotes were and I could not understand how to justify such a huge difference. We eventually decided to take the "risk" to go with 1 Van 1 Man Removals who quoted us a fraction of the others. I am so pleased we decided to go with them, I cannot imagine what more they could have done! Highly recommended. Just remember to confirm your booking by email.

Holly Saunders

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We had a great experience moving with this Removals firm we hired in York and would recommend to others. From the efficiency and approachability of the admin team who help us book in to the reliable and cheerful packers and movers of 1 van 1 man. They were prompt, qualified and they made moving to a new house amazingly stress free! Thank you so much, you were all totally amazing! I couldn’t have asked for a better service!

Dorina Baku

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My wife and I decided to move out of London. We were extremely worried about how we're going to take all our furniture with us all the way to York. Fortunately, 1 Van 1 Man Removals are true professional movers. The moving team that showed up on the day was quite competent and very polite. High standard removal service at a fair price. Thanks, guys!

Gabriel James

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Dale and his crew were professional and polite. Packed everything with great care and consideration. Arrived in Devon with no delays and unpacked with no damage to any items! Awesome!

Akbar Oakley

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Moved from York to Cambridge, Contacted 6 removal companies within York. But 1 Van 1 Man gave us the best quote including good communication thru emails and phone calls, the process was brilliant. We even ordered boxes through their box shop at the last minute and it was delivered straight to our door on time. Have already recommended this company to all my friends!

DAVID WILLIAM

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Good communication before moving, showed up on time, very well-organized. Moved from a 3-bed semidetached to house in Scotland. They loaded the van on the day and delivered all my household items the next day without damage. Really happy customer, great company, excellent team could not ask for more!

Declan Barnes

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From the initial enquiry to the delivery of the piano I was impressed by the professionalism, communication and service we received. Everything happened on time and both men were friendly, polite and helpful. We will have more things to move and will definitely use 1van1man removals again. Thanks lads.

Tony Mays

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Amazing service and very efficient! Came on time, helped me carry the double sofa bed up! Very competitive price as well. Dale was also very friendly. Overall will highly recommend and definitely use them again in the future if when needed. Thanks again.

Carine Chantal

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Booked 1 Van 1 Man to transport musical instruments to a concert venue in York with 48 hours notice. They were professional, flexible and friendly and I would be happy to use them again.

Becky Shaftoe ACFEA Tour Consultants

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The team arrived on time were very courteous, professional and efficient. While we all knew I was paying by the hour they came in well under other moving companies in York who quoted me fixed prices. I would recommend them and most certainly use them again if needed.

George Powell

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Very easy move with Dale and his lifter n shifter on the day, James. Both really courteous and easy to work with. I had a guy to help me out and they were happy to work with him. I had to move stuff from two locations to a third. All done smoothly and efficiently - everything securely loaded and fixed in the van, everything unloaded to where I wanted it. Dale had also advised me where to get packing materials in York as I'd been let down by a courier. I would recommend 1 Van 1 Man - you get flexible, sympathetic, efficient service at a very good price. What are you waiting for? Move. (I feel well qualified to write this as I have moved 5 times in 12 years and used 5 removal companies including 1van1man)

jamie charteris

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Mike and Dave made the perfect team to help me move a 2 bed house on my own - After a quick look around and confirming what was going on the van they cracked straight on, dismantling wardrobes that wouldn’t fit down the stairs, loading boxes and negotiating a very large prickly Holly tree (well done Mike, you were a trooper!) Once at my new home they unloaded quickly and efficiently (thanks to Dave’s expert Tetris loading skills) and kept checking in with me where I needed all my furniture and belongings put. This is the second time I have used 1van1man and I will continue to do so. They made the move feel so easy, especially as it was just me as my husband was at work. Friendly, professional and expert furniture dismantle and re-build skills - take the stress out of your move and just get 1van1man. Promise you - they’re ace !

Claire Staff

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Outstanding Motorcycle moving service provided by York company -1 Van 1 Man. I had a motorcycle moved from Selby to Leeds. Bike was collected with ease and the van was kitted out, they delivered on time as promised. They updated me throughout the whole journey… cheers!

Jafor Laboni

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I’ve used 1 Van 1 Man twice now in 3 years and recommend Dale and his crew with the highest regards. Phenomenal professionalism, customer service and absolute good people. There aren’t enough accolades I can use! I’ll be booking them again in the future and advise you do too!

Daniel Bowker

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